ACE WIZARD F-GAS LOG BOOK

The operator of equipment, and the company that services it, must keep records about any equipment that has to be checked for leaks (i.e. any equipment that contains F-Gas equivalent to more than 5 tonnes of CO2): 

There are a number of F-Gas record keeping services/systems on the market today, however all of them are aimed at the maintenance company servicing the equipment. Servicing companies do need to keep detailed records but their requirements differ form the systems owner/operator. ACE Wizard is aimed at the Owner/Operator, enabling the business to keep the relevant records to meet the regulatory requirements for F-Gas leak testing and F-Gas data on systems in an on-line environment.

You’re the operator of equipment if you’re in charge of its day to day running. You don’t have to own equipment to be the operator.

As operator of equipment you must keep records about any equipment that has to be checked for leaks for 5 years, records need to 

  • quantity and type of gas in the equipment when it’s installed

  • quantity and type of gas added during any maintenance (eg leak repairs)

  • details (name, address and certificate number if relevant) of any companies that install, service or decommission the equipment

  • dates and results of all mandatory leak checks

  • measures taken to recover and dispose of gases when you dispose of the equipment (eg disposing of it through a registered waste carrier)

 

You must also record if the gas used in the equipment has been recycled or reclaimed and if so the:

  • details of the recycling or reclamation facility (name, address and certificate number if it has one)

  • quantity of any gases recovered

You must keep records for 5 years and make them available to government officials if they ask for them.

Keep records

The operator of equipment, and the company that services it, must keep the following records about any equipment that has to be checked for leaks (ie any equipment that contains F gas equivalent to more than 5 tonnes of CO2):

  • quantity and type of gas in the equipment when it’s installed

  • quantity and type of gas added during any maintenance (eg leak repairs)

  • details (name, address and certificate number if relevant) of any companies that install, service or decommission the equipment

  • dates and results of all mandatory leak checks

  • measures taken to recover and dispose of gases when you dispose of the equipment (eg disposing of it through a registered waste carrier)

You must also record if the gas used in the equipment has been recycled or reclaimed and if so the:

  • details of the recycling or reclamation facility (name, address and certificate number if it has one)

  • quantity of any gases recovered

You must keep records for 5 years and make them available to government officials if they ask for them.

The following requirements weren’t in the previous regulation:

  • recording measures taken to recover and dispose of gases

  • recording if the gas is recycled or reclaimed and the facility that recycled or reclaimed it

The Environment Agency is the regulator for F gas legislation, and co-ordinates with local authorities and Trading Standards as necessary.

Operators of equipment that must be leak checked regularly are obliged to establish and maintain records. This obligation already existed under Regulation (EC) 842/2006 but some specifications and additional requirements are introduced. It must be pointed out that the records must be kept for each piece of the installed equipment. In its information note for technicians and users, the European Commission specifies that no records have to be kept for mobile air conditioning equipment or refrigerated vehicles other than trucks and trailers. Information to record  Quantity and type of fluorinated greenhouse gases installed  Quantities of fluorinated greenhouse gases added: it is specified that these additions can be due to installation, maintenance and servicing but also to leakage  New! Whether the quantities of installed fluorinated greenhouse gases have been recycled or reclaimed: If so, must also be recorded: - The name and address of the recycling or reclamation facility - If applicable, the certificate number  Quantity of fluorinated greenhouse gas recovered  Identity of the undertaking which installed, serviced, maintained, but also, where applicable, repaired or decommissioned the equipment: where applicable, its certification number must be recorded  Dates and results of the checks 16  New! If the equipment is decommissioned, the measures taken to recover and dispose of the refrigerant Who keeps the records and for how long? Unless a national database exists, - The operator must keep the records for 5 years - New! The contractor must keep a copy for 5 years Competent national authorities or the European Commission may request the records.